Time off. Hours in. No chasing.
A clean workforce operations workspace for scheduling leave, collecting weekly hours, routing approvals, and exporting records without spreadsheet maintenance.
- setup steps
- 05
- approval state
- LIVE
- export layer
- CSV
[ Operational clutter removed ]
Focused workflows for the teams responsible for hours, absence, policy, and reporting.
Workforce admin should not live in spreadsheets.
Most growing teams still manage time, leave, and absence through scattered tools: spreadsheets for balances, emails for approvals, chat messages for sick leave, and manual exports for payroll. That creates mistakes, delays, and poor visibility.
Timesheets get missed
Employees forget to submit time, leading to delayed tracking. Managers chase updates, and HR lacks clear submission visibility.
- Chasing employees manually
- No submission audit trails
- Errors in monthly totals
Balances become unreliable
Tracking leave entitlements in spreadsheets is prone to audit errors. Adjustments are hard to track, and employees ask HR for day counts.
- Constant entitlement audits
- Adjustments hard to reconcile
- High HR inquiry rates
Approvals slow everything down
Leave requests and timesheets sit in managers' full inboxes. Managers lack availability context, and HR is forced to follow up.
- Requests lost in inbox clutter
- Approvals without team context
- Manual follow-ups by HR
Reporting takes too long
Time, absence, and records are siloed. Data cleaning takes days, slowing export preparation for payroll and leadership metrics.
- Days wasted cleanup files
- Delayed overtime signals
- No centralized dashboard
[ Product System ]
One central workspace.
Time Collar gives each company a secure workspace where employees submit time and leave, managers approve requests, and HR teams keep policies, balances, and reports in one place.
One workspace for employee time, leave, and approvals.
Track working time without chasing people.
Give employees a simple way to enter their start, end, and break times. With automated reminders and standard submission workflows, timesheets arrive completed, verified, and ready for approval.
- Daily & weekly timesheets
- Start, end, and break logging
- Missing timesheet alerts
- Weekly submission flow
- Overtime visibility flags
- Approval status history
Weekly Timesheet
Submit daily working hours for manager approval
| Day | Date | Start Time | End Time | Break (min) | Total Hours |
|---|---|---|---|---|---|
| Monday | Jun 08 | 7.50 hrs | |||
| Tuesday | Jun 09 | 8.00 hrs | |||
| Wednesday | Jun 10 | 7.50 hrs | |||
| Thursday | Jun 11 | 8.00 hrs | |||
| Friday | Jun 12 | 7.25 hrs |
Manage every absence from request to approval.
Handle annual, sick, unpaid, and emergency leave. Employees request dates with live balance counts, while managers approve with full visibility into current team absence and public holidays.
- Entitlement & balance logs
- Date-range leave requests
- Manager context panels
- Team absence calendar view
- Public holiday integrations
- Adjustments auditing
Leave & Absences
Request time off and monitor leave balance
Request Time Off
Request History
Give HR a clean control centre.
Manage records, organizational structures, leave rules, and work schedules from one dashboard. Clean filters and direct exports mean payroll is prepared quickly and accurately.
- Centralized employee records
- Departmental hierarchies
- Leave policy configurations
- Work schedule templates
- CSV exports for payroll
- Full action audit logs
Workforce Reporting
Export time tracking and leave metrics for payroll
Weekly Logged Hours by Dept
Report Filters
Configure export parameters| Employee | Department | Timesheets (Month) | Annual Leave Used | Sick Leave Used | Logged Hours |
|---|---|---|---|---|---|
MP Maya Patel | Product | 4/4 | 12 days | 2 days | 152.0 hrs |
DB Daniel Brooks | Operations | 4/4 | 8 days | 0 days | 162.5 hrs |
AK Aisha Khan | HR | 3/4 | 15 days | 1 days | 114.0 hrs |
TH Tom Hughes | Product | 4/4 | 5 days | 0 days | 154.5 hrs |
PS Priya Sharma | Finance | 4/4 | 6 days | 3 days | 150.0 hrs |
LM Leo Martin | Customer Success | 4/4 | 10 days | 4 days | 148.0 hrs |
A guided launch path for every new company.
Time Collar starts with the company owner. They define the organisation, configure policy defaults, then invite people once the workspace is ready.
Your team will access the workspace at this domain.
Built for everyone involved in workforce operations.
Time Collar shapes to match each user's operations, avoiding cluttered dashboard paths while maximizing capabilities.
Self-service without confusion.
Employees can submit timesheets, request leave, check remaining balances, and view approval status directly from their simple personal layout.
- Submit time
- Request leave
- View balances
- Check status
Approve faster with full context.
Managers review pending requests, timesheets, and adjustments with a live calendar overview of team availability before making choices.
- Review requests
- See availability
- Approve hours
- Add comments
Keep policies, people, and reports aligned.
HR teams configure custom leave rules, adjustments, company profiles, and holidays while generating clean CSV outputs for monthly payroll.
- Manage profiles
- Configure rules
- Adjust balances
- Export reports
Own your workspace without IT complexity.
Configure settings, manage roles, audit access trails, and handle billing structure without calling IT integration teams.
- Workspace settings
- SSO structure
- Billing control
- Audit logs
Every company gets its own secure workspace.
Each company operates inside an isolated workspace. Employees, timesheets, approvals, leave rules, and logs remain completely secure and controlled.
Company-level workspaces
Each client controls their own private database environment, keeping sensitive logs and records fully segregated.
Role-based permissions
Admins configure explicit pathways, meaning employees, managers, and owners only view authorized files.
Approval audit trail
Track who submitted, edited, adjusted, or approved timesheets and holiday requests to keep records compliant.
Client-managed HR data
Your HR data is owned by you. Platform support operates with least-privilege principles, with no default data access.
Secure by design
Our architecture utilizes encryption at rest, secure transit protocols, and company workspace isolation.
Export-ready reporting
Generate clean, structured CSV files for audits, payroll inputs, and organizational transparency.
Everything you need to run workforce operations.
Time Collar builds essential workflows in one clean workspace, skipping the implementation delays of heavy systems.
Employee profiles
Manage records, contracts, departments, and job titles in one central list.
Departments and managers
Structure your team hierarchy and assign direct approvers for time and leave.
Weekly timesheets
Employees submit daily working and break hours weekly for manager approval.
Time entry validation
Flag unexpected workloads or entries exceeding standard schedule limits.
Leave requests
Employees request single or date-range absences with direct manager routing.
Leave balances
Track and adjust annual entitlements, carryovers, adjustments, and used leaves.
Absence calendar
A shared monthly view to check team availability before approving leave.
Approval workflows
Assign specific timesheet and holiday approvers for each department.
Manager comments
Include feedback details when rejecting or adjustment-requesting timesheets.
Public holidays
Integrate national holidays directly to automatically adjust working times.
CSV exports
Download formatted payroll metrics, leave balances, and timesheet reports.
Audit logs
Record and trace every permission adjustment, policy edit, and approval action.
See the Time Collar workspace in action.
Click through the workspace sections below to preview the interface and operational features.
Workforce Overview
Workspace metrics for Acme Studio
Team Availability Status
6 total employeesApproval Queue
Review nowDesigned to fit into your HR workflow.
Start with Time Collar as your central log for time and leave. Export clean tables for payroll preparation, audits, and leadership updates.
CSV exports
Download all timesheets, leave balances, and absence logs for local file review.
Payroll preparation
Compile approved working hours and sick days into templates ready for payroll software.
Slack / Teams notifications
Ping managers instantly when pending timesheets or holidays require approval.
Google / Outlook Calendar
Sync approved employee absences to team calendars automatically to plan resources.
API access
Connect Time Collar records directly to internal databases or custom tools.
Single sign-on (SSO)
Support secure, credentials-isolated employee portal access for growing teams.
Know what is happening across your workforce.
Get clear visibility into timesheet submissions, approved leave, absence trends, overtime signals, and remaining leave balances.
Workforce Reporting
Export time tracking and leave metrics for payroll
Weekly Logged Hours by Dept
Report Filters
Configure export parameters| Employee | Department | Timesheets (Month) | Annual Leave Used | Sick Leave Used | Logged Hours |
|---|---|---|---|---|---|
MP Maya Patel | Product | 4/4 | 12 days | 2 days | 152.0 hrs |
DB Daniel Brooks | Operations | 4/4 | 8 days | 0 days | 162.5 hrs |
AK Aisha Khan | HR | 3/4 | 15 days | 1 days | 114.0 hrs |
TH Tom Hughes | Product | 4/4 | 5 days | 0 days | 154.5 hrs |
PS Priya Sharma | Finance | 4/4 | 6 days | 3 days | 150.0 hrs |
LM Leo Martin | Customer Success | 4/4 | 10 days | 4 days | 148.0 hrs |
Ready to bring time, leave, and absence into one workspace?
Contact us to discuss your company setup, or book a demo to see how Time Collar works for your team.
[ Request Queue ]
Frequently Asked Questions
Got questions about setup, security, or capabilities? Find answers below or contact our support.